I-Lab

I-Lab

Guidelines for the management of research data

Before using the the I-Lab, please be aware of the following rules and guidelines.

  1. You will store your data in the I-lab.
  2. Before you storing your data for the first time, you will classify your data. Answer the following five questions. If any of the answers is yes than please contact the datamanager of Institutions for Open Societies or your Local Security Manager.
    • Does the set contain any privacy sensitive data?
    • Does the set contain information regular personal information on more than thousand persons?
    • Does the set contain data which is confidential, e.g. regarding intellectual property?
    • Does the set contain data obtained through a third party with restrictions on use?
    • Does the set contain data which have a legal retention period for or for which other strict rules apply regarding the retention period?
  3. You will fill out the metadata form during all phases of your research and save it. If the set changes you will update the metadata accordingly, so it will always mirror the present state of affairs. You can access the metadata form in the I-lab portal.
  4. You will handle data containing privacy sensitive or confidential data with the utmost care and will follow the guidelines handed to you by the datamanager of Institutions for Open Societies or your local Security Manager.
  5. You will take all regular precautions regarding data security. For more information, check the website from ITS and Cyber Save Yourself.
  6. If you suspect a data leak, a (potential) breach of data security  or risk, you will inform the CERT-UU.  The CERT-UU team is available 7 days a week between 08:00 – 23:00 by phone on +31 (30) 253 5959, or by mail: cert-uu@uu.nl.
  7. Both raw (aka primary) or processed (aka secondary) researchdata will be stored for a period of at least ten years. For exceptions, please contact the datamanager of Institutions for Open Societies.
  8. To warrant software sustainability (longevity of storage formats) research data you’ll strive to store your data in a number of preferred formats.
  9. If the nature of your data and the agreement with the funding party allows for it, you will adhere to an Open Access policy and offer your data accordingly, e.g. through the I-lab catalogue.